672 Rule                       

School District of Prairie Farm

Purchasing Procedures

The following purchasing procedures shall be adhered to:

1. All purchases must be approved by the District Administrator and an official school purchase order completed.  

1. A purchase order will be issued upon the completion of a requisition.

1. All purchase orders shall be completed by the district bookkeeping department in multiple copies for the following purposes:
   1. One copy shall be sent to the vendor.
   2. One copy will be forward to the requesting personnel as confirmation the order has been placed.
   3. One copy will be retained in the bookkeeping department.

1. The requisitioning personnel shall check the invoice against the purchase order to verify the order to be complete.  The prices, quantity, and quality shall be verified.  When completed the signed invoice shall be forwarded to the bookkeeping office and will serve as a voucher for payment. 

LEGAL REF.: Sections 120.13(5) Wisconsin Statutes

120.13(33)

CROSS REFERENCE: 672 Purchasing