Adopted: 11/16/1987

   Revised: 06/20/2005

672.1

School District of Prairie Farm

Bidding Requirements

Except as otherwise provided, written bids for materials and/or services shall be obtained from a minimum of two (2) vendors when:

1. The District Administrator determines the cost of materials and/or services is great enough to warrant the time and expenditure involved; or

2. Construction work not associated with the repair or reconstruction of facilities when damage or threatened damage creates an emergency is estimated to cost over $5,000.00

Bids shall not be required for the purchase of some materials and/or services which have been found through experience to be superior or meet the needs of the district. These materials and/or services may become standard materials and/or services and may be purchased directly from the vendor supplying such material and/or services upon quotation of a price.

Quotations, rather than formal bids, may be secured on lesser amounts or on supplies and materials when it is not practical or possible to develop bid specifications. Quotations may be authorized by the District Administrator. All purchases made through the bidding process must be approved by the Board. Awards shall be made to the lowest responsible bidder meeting the specifications except when the District Administrator determines another bid offers the

district better service, more security or a more tailored alternative. Local vendors

supplying materials and/or services at a competitive cost and quality shall be given preference when purchases are made. Preference shall also be shown in buying from vendors that have local representatives that will be in a position to offer service.

Consideration shall also be given to factors such as anticipated dividends, surpluses or rebates.

The Board retains the right to reject any or all bids.

Specification on bids shall be clearly drawn so that each vendor understands the type of materials and/or services desired. If a vendor has been found to be unreliable in making deliveries according to specifications or in quality of service, the vendor may not be allowed to bid on subsequent materials and/or services.

Specific bidding procedures shall be established.

LEGAL REF.: Section 779.14 Wisconsin Statutes