Adopted: 11/14/2005

656- Rule

School District of Prairie Farm

Procedures for Collecting and Recording Student Fees, Fines and Charges

Student fees, fines and charges shall be collected and recorded in accordance with the

following:

1. The administration shall be responsible for the accurate and timely collection of

monies due the district from fees, fines and charges. Receipts shall not be used to

cash employee or student checks.

2. At the close of each quarter, the administration shall send a letter requesting

payment to all parents/guardians of students with outstanding obligations. Payment, based upon this letter, shall be due within fifteen (15) days of mailing unless special arrangements are made with the administration.

3. Parents/guardians shall be made aware of year-end obligations by June 15th. Payment of such obligations must be made by June 30th unless special arrangements are made with the administration.

4. At least once each year, the District Administrator shall review all uncollected

receivables and determine for each case whether or not legal or other extended

methods of collection should be implemented.

5. The District Administrator shall report to the Board for appropriate action any

uncollectible receivable in excess of $50 after normal efforts to collect have been

exhausted.

6. Student fees, fines and charges collected shall be recorded in accordance with

procedures established for the collection and documentation of student activity fund receipts.