Adopted:          10/17/1988                             

Revised:             03/17/2008                                                                                          526 Rule

School District of Prairie Farm

Communication of Policy To Employees - Personnel Files

Prairie Farm School District maintains centralized personnel files on each individual employee to provide the District with a work history on each employee.  Personnel files are kept confidential by the District.  Viewing is limited to the individual employee, and District Administration

Employees may view their files by contacting the District Administrator to arrange a mutually convenient date and time.  Files must be viewed in the presence of. Employees have the right to add pertinent information or rebut any portion of the file/ Employees are entitled to a copy of their files' contents. The District may charge the employee a reasonable fee to cover the copying cost.

The Prairie Farm School District continues to respect and guarantee the confidentiality of employee records, while providing open access by the individual to his/her own personnel records.  To insure this, Prairie Farm School District will not furnish information about our employees to any third party without employee written authorization except to verify employment.  All third party requests will be handled under the policy.

All personnel and medical records will be maintained and retained in accordance with Employer policy and existing state and federal laws.